Skip to main content
MediaBeacon University



The Quick Search widget allows the user to perform broad, fast metadata searches. This widget and may also be configured to appear in the Menu Bar.



Main Features

Quick Search Field

To perform a Quick Search, a user enters the search term in the field and presses the return key or clicks the magnifying glass icon to immediate right of the field. The results are then shown in the View widget.

Type Ahead

If the type ahead function is configured, the user will see a list of suggestions as they type. Clicking on, or using the arrow keys and pressing the return key will search for the selected term.


Search Alternatives

Once a term has been searched for and any results are shown in the tile view, the Search Alternative spindown arrow will become active if any are available. This menu, called the Alternatives menu, can include synonyms, spelling suggestions and related term suggestions. Terms or groups of terms can be selected, and used in a search by clicking the Search Alternatives magnifying glass icon.


Synonyms and Spelling

Once a term is entered, synonyms and spelling may be shown by clicking the spindown arrow to the left of the Quick Search term field.


The Spelling and Synonyms headings may in turn, be spun open to show the terms in each category. Selecting a term includes it in the next Quick Search. If a heading is selected, all terms below will be included in the next Quick Search.


Advanced Search Button

This button displays the Advanced Search and Keyword Search Dialog. Please see that section for details.

Search Refinement

Search refinement is powered by the R3Search engine. Hitting the "tab" or "," key after typing a search term will bring up the search refinement menu, which shows the fields in which a term appears in descending order of frequency. To search for a term only in a specific field, simply select the field from the list. Leaving "Global" selected will search for the term everywhere it appears. Users can also search multiple terms simultaneously, each with their own search refinement options.


Quick Tip: Did you know that you can create saved searches that will dynamically insert a user's name?

Search on the term "$username". This will insert the name of the active user into the search. When Deborah uses the search, MediaBeacon will automatically search for "deborah" (or whatever her username is). When Frederick uses the search, MediaBeacon will look for "frederick," and so on.

Saving a search that uses the term "@username" will insert the dynamic term "$username" into the saved search.



Widget Configuration

Filtering Options

This drop down allows a workspace be selected that MediaBeacon will redirect to when a search is run.

Widget Options:

  • Menu Bar Mode: This checkbox toggles whether the widget is displayed as normal widget, or in the Menu Bar. A shortcut to toggling this control is to drag the Quick Search widget into the Menu Bar. In Menu Bar mode, the Options icon is displayed to the left of the Advanced Search icon.
  • Show advanced search button: This option will show the advanced search button, which opens the Advanced Search dialog.
  • Default Text: This option allows a string to appear in the Quick Search Search Bar by default.

Search Options

You can specify various options for your search functionality; expanding results by including synonyms, checking spelling and suggesting alternative spellings. You can also use custom dictionaries if they are available. File name options allow you to search different parts of an asset's name.

  • Show Alternatives: This will search for dictionaries for synonyms and spelling, and shows those in a spin-down menu. Clicking the terms allows further filtering of assets.


  • Closed by Default: This option keeps the search alternative spin-open closed until manually opened.
  • Search Synonyms: This option will also return relevant results from your synonyms column in the selected dictionaries.
  • Search Thesaurus: This option will also return relevant results from your thesaurus column in the selected dictionaries.
  • Bidirectional Searching: Synonyms are automatically searched whenever a user searches for the main term, but they are not bidirectional by default. If the main term is "dog" with synonym "canine," then all searches for "dog" will also return assets that have been tagged with "canine." However, a default search for "canine" in this scenario will not return assets tagged with "dog." With bidirectional searching enabled, searching for "canine" will return all assets tagged with "dog." Note that this option is database-intensive and can affect system performance. Administrators should test in a staging environment before enabling on production systems.
  • Use R3Search for type ahead: This option suggests search terms based on the Solr index (R3Search).
  • Use dictionary for type ahead: This option suggest search terms based on the available dictionaries.
  • Search within current results: This option will search within the results that are currently displayed rather than clear the current results.

Show search refining options

This enables search refinement, a R3Search-driven feature which displays the fields that a term appears in before a search is actually performed. See Quick Search: User for instructions on use.

  • Only include fields with namemappings in refining options: By default, search refinement will display all the fields that a search term appears in. Enabling this option will restrict it to fields whose namemappings have been set.
  • Default Conjunction: This allows the default conjunction for use in Quick Search to be selected between "and" or "or."


Under this subheading, all the available dictionaries are listed within drop downs.Multiple dictionaries may be selected and will be used for synonyms and type ahead.

File Name Options:

  • Don't search: This option prevents searching of filenames.
  • Search prefix: Searches for the term in the beginnings of filenames.
  • Search suffix: This option searches for the term at the end of filenames.
  • Search everywhere: This option will search every part of filenames for the search term.

Fields To Search

Under this subheading, all the available fields are listed within drop downs. Selected fields will be searched when a search is performed.

  • Was this article helpful?