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MediaBeacon University


Group Tab

This tab provides access to all of the groups that the administrator has access to. Global Administrator will be able to see all groups on the entire system. Group Administrators will only see groups that are available to them.


The New Group button allows administrators to create new groups. Each group name is a link to the page where that group information can be edited.

The Show Hidden LDAP Groups checkbox will show any LDAP groups that have been manually hidden via group permissions.


Group Configuration

Group Name

This label is visible only to Administrators.

Group Description

This label is visible only to Administrators.

Login Message

Each group of users can have its own login message. It’s also possible to pick interfaces in English, German, Spanish, French, Italian, Japanese, Portuguese (European and Brazilian), Mandarin, and Traditional Chinese (zh_TW). Internationalization for other languages is very straightforward and requires editing of a single configuration text file.

  • Caveat: this behavior is contingent upon the group that was logged out last. In the case of a user who has never been in the system before, they would see no message displayed. For a more robust method, see Login Page Configuration.


The Delete button will remove the group. Note that it will not delete the users in the group from MediaBeacon.

Default ACL

The Default ACL menu allows administrators to log users in to a particular ACL by default, rather than providing them with an ACL list on login.

Group Priority

The Priority menu allows you to assign group hierarchies. This is important as some users may belong to multiple groups with different permission sets. Groups with higher priorities will override permissions of groups with lower priorities. Additionally, the Default ACL of the group also has bearing. Any group with a default ACL will have precidence over groups with no default acl. Our best practice suggestion is to set all Groups to a default ACL, or none of them.


Users In Group

This section lists all users that belong to the current group. You can see their active status, names, view and edit levels as well as their contact information.

  • Remove User: link will remove the user from the group. This will not delete the user account from MediaBeacon. It will simply remove user’s membership in this group.
  • Type column: displays the user’s type (General, Group Administrator or Global Administrator).
  • Status column: displays the user’s status (Active or Locked).
  • Name column: displays the user’s name from the contact information in MediaBeacon.
  • Level column: displays the user’s Edit Level.
  • Where column: displays the contents of the Where field for that user. Typically, it is used to filter assets that the MediaBeacon Group or Global Administrator does not want that user to be able to access.
  • Email: column displays the email address that is stored for that user in MediaBeacon.


Group interface customization has been deprecated in MediaBeacon 5.2+ in favor of Themes, which are discussed in the Widget Manual. The only exception is the Custom PDF Catalog Title Template, which is discussed in this article: How to Create a Custom Contact Sheet Title Template.


This button opens the Group Permissions interface. It consists an interface to create and edit ACLs, and Additional Group Permissions.

ACL Configuration

See the ACL Configuration page.

Additional Group Permissions

At the bottom of the Permissions interface, under the ACL panel are a set of options that pertain to all ACLs in the group.

Loading Dock Quota

The maximum number of megabytes that a user’s Loading Dock can hold.

It is recommended that the size of Loading Dock should be kept to a minimum. Smaller Loading Dock quotas will force users to develop better housekeeping habits and maximize the return on storage.

LD Type (Loading Dock Type)

This pull-down menu allows assigning Loading Dock user profiles. There are 3 default Loading Dock profiles available out-of-the-box.

  • None: no download profiles are available. Users can only request available assets without any conversion.
  • Basic: 4 basic formats (JPEG, PNG, GIF, and TIFF) are available to choose from in the Custom download menu. Additionally, scaling and resolution adjustment menus are enabled.
  • Advanced: is the ultimate Loading Dock profile and has a variety of formats available. On top of available Basic conversion and adjustment profiles, it offers additional file types, source and destination colorspace/profile calibration, and intent adjustment. Below is a screenshot comparing basic and advanced profiles.


These Loading Dock profiles can be modified. This is accomplished by adjusting configurations in the Manage / System / User Type section.

For instance, instead of None/Basic/Advanced you can have Internal/External/Marketing/Creative Users/Accounting/etc.

On top of that, each download profile can be customized. Namely, users can have a single pull-down menu with pre-configured profiles like For Web / For Print / For Broadcast / For iPod / For PowerPoint / etc.

The MediaBeacon team or your dedicated systems integrator can assist you with this configuration if you are not comfortable doing it yourself.

Edit Level

The Edit Metadata privilege available in the Privileges section overrides the Edit Level setting. For the Edit Level setting to work properly, the Edit Metadata privilege must be enabled to allow the user to edit metadata.

The Edit Level function determines what metadata the user is allowed to edit. Each metadata field is assigned an Edit Level. Users can edit metadata that is assigned an Edit Level that is lower or equal to their own Edit Level. For example, a user with an Edit Level of 4 can edit all metadata that has an Edit Level of 4 or lower.

View Level

This function determines what metadata fields will show up in the user’s Asset View. Each metadata field is assigned the same number and the user can view metadata that is assigned a lower view level. For example, a user with a View Level of 4 can view all metadata that has a view level of 4 or lower.

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