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MediaBeacon University

Admin Tab

Basic functionality of the application is configured under the Admin tab.


Starting & Stopping MediaBeacon

This button allows you to stop the system immediately. If MediaBeacon is not running, this button will be labeled ‘‘Start MediaBeacon’’.

In version 6.0+, MediaBeacon will continue running even when the server application is closed. The only way to stop the MediaBeacon server is to click the “Stop” button.

Memory and Preview System

This information shows you how much memory MediaBeacon is currently using on your system and how many asset previews are scheduled to be processed.



Admin Password

This field allows you to change the global administration password for MediaBeacon. Note that this is the only location where the root password can be changed. MediaBeacon doesn’t allow password changes for root user from the web interface.

Guest Password

This checkbox and button set a password for the “guest” user account. This box should always be checked and a password set, since the “guest” account has a blank password by default and cannot be deleted. Do note that the “guest” account does not apply towards the number of licensed users.

Advanced Settings


Maximum Memory

This menu allows you to cap the maximum amount of memory MediaBeacon can utilize. It is recommended to leave this value at default, and only increase the value if the ‘‘Memory’’ information in the top-right of the Admin tab shows you have almost reached the maximum and there is enough RAM installed and available to the application.

Note that this is an editable dropdown menu. You can type in arbitrary amounts of memory in this box. The total amount of memory used will be three times whatever value is set. This is allocated evenly between the main MediaBeacon application, the preview system, and R3Search.

Priority of Preview System

This dropdown menu determines how many assets MediaBeacon will generate previews for simultaneously, “Ultimate” being the most and “Low” being the least. This number will vary depending on the asset type. Some assets types can only be processed one at a time and will be unaffected by this setting.

Preview with External Applications

This checkbox will enable MediaBeacon to available applications on the server in order to create asset previews. If you don’t have Microsoft Office installed, it is best to uncheck this box. By clicking on the Configure button you will be taken to a new multiple select box with a list of applications that can be called for generation of previews. By selecting a new item you will be notified of licensing requirements for each individual application.

Below are the options for Macintosh-based systems.

  • QuarkXPress 6.5.x, 7.x (full report for qxp, qxd)
  • Adobe InDesign CS5, CS5.5, CS6, CC (full report for indd)
  • Adobe InDesign Server
  • Microsoft Excel (Office 2004, 2008) (full report for xls)
  • Microsoft PowerPoint (Office 2004, 2008) (full report for ppt)
  • Microsoft Word (Office 2004, 2008) (full report for doc)
  • Apache Open Office
  • Adobe DNG Converter (generates previews for RAW camera files)
  • Adobe Flash CS4, CS5, CS5.5, CS6

For deployments on Microsoft Windows servers, the options are as follows.

  • Adobe InDesign CS5, CS5.5, CS6, CC2014, CC2015 (full report for indd)
  • Adobe InDesign Server
  • Microsoft Excel (Office 2007+) (full report for xls)
  • Microsoft PowerPoint (Office 2007+) (full report for ppt)
  • Microsoft Word (Office 2007+) (full report for doc)
  • Apache Open Office
  • Adobe DNG Converter (generates previews for RAW camera files)
  • Adobe Flash CS4, CS5, CS5.5, CS6, CC2014, CC2015

Auto Update Every [N] Minutes

This checkbox allows MediaBeacon to synchronize your database with the file system automatically. The amount of minutes between the automatic updates is dictated by the value in the field.

This functionality is transparently disabled if MediaBeacon’s Live File system Update is turned on.

In MediaBeacon 8.6 it is considered best practice to disable Auto Update.

Enable Sharing on Startup

This checkbox, when checked, starts MediaBeacon’s web sharing capabilities upon launch. This way your assets are available via the web automatically after starting MediaBeacon.

Start MediaBeacon

This dropdown menu sets the startup options for the MediaBeacon application.

  • Manually: This option requires a user to manually launch the MediaBeacon application after the host system has finished booting up.
  • On Login: This will cause the MediaBeacon application to launch automatically upon login to the user account on the host system.
  • On Boot (Macintosh only): This will allow the MediaBeacon application to launch on boot. A user must be set to login to the server automatically, at which point the application will launch and then revert to the login screen after 10 seconds. Fast User Switching must be enabled for this option.
  • On Boot + Reload (Macintosh only): This option is identical to On Boot, but with the additional feature of restarting if MediaBeacon was shut down for some reason.

Enable File System Updates

This enables the local file system event listener on the MediaBeacon core server. Whenever files or folders are moved, renamed, deleted, etc. directly on the file system, these changes will be automatically reflected in MediaBeacon. If MediaBeacon is watching remote file systems, a separate events listener will need to be installed on the remote machine.

(New in 8.6) This option is hidden unless the system property “” is set.

Append Copyright to Outgoing Files

This checkbox will present ownership and usage terms to users when they download files, based on the settings available via the Configure button. If you click it you will be presented with the “Copyright Setup” window, where you can specify the owner and usage terms for assets in MediaBeacon, along with options to load usage terms from a file and embed copyright information into files greater than a specified size.


Repair Database

This button allows you to recreate the database that is used by MediaBeacon to store information about the assets. If you choose to repair the database, all of your MediaBeacon assets will be re-imported, which can take quite some time depending on the scale of your deployment.

Since the system can store data on the file system, all metadata will be imported from the file system to its original state.

If you are not sure what to do if the system exhibits unusual behavior, don’t hesitate to contact your MediaBeacon representative with any questions.

View Logs

MediaBeacon has a state-of-the-art reporting and logging capability. This button will bring you to a window that allows you to inspect all the logs related to MediaBeacon in a centralized location.

You have the ability to filter, search, reload, clear and export various logs. This allows advanced users to diagnose issues with MediaBeacon’s various components (web server, database, preview system, etc.) and to keep tabs on MediaBeacon activity in regards to both the desktop application and the web interface.

If there is an issue with the system this is where MediaBeacon support team looks first for diagnostic information.


Note, that all of these logs can be exported to any SQL-92 compliant application (e.g. Microsoft Excel). Contact your MediaBeacon representative for details.

Movie Profiles

This button opens a window that allows you to manage movie profiles. These profiles are used by MediaBeacon to convert video and audio assets with the settings of your choice. You can set up any number of video transcoding profiles in this interface. Later on, you can assign them to individual groups or users by creating new download profiles in the Admin/Setup/UserType section.


QuickTime transcoder is a built-in video repurposing engine in MediaBeacon. It allows you to set frame width and height and also specify the interval for frame capture. The storyboard of these frames will be available in asset Asset View in MediaBeacon’s web interface.


Frame Width and Frame Height

These settings allow you to specify the size of the frame for the storyboard view of video assets.


Capture Mode

Capture mode allows you to select the method of frame generation. Frames can be generated either strictly every given interval (Repeat) or when the software senses a scene change in a video (Scene Change).


You can have an unlimited number of video profiles based on AIFF, Windows Media, AVI, AU, FLC, iPod, Wave, QuickTime Movie, Hinted Movie, DV Stream, MPEG-4, etc. The system will automatically recognize available codecs and start using them. As soon as a new codec is detected, it will be available in the Add format pull-down list.

Prepare checkbox will pre-transcode video assets in that format as soon as the preview system indexes the file that doesn’t have a pre-transcoded version in this format. When users request a video in this format, it will begin streaming or downloading virtually instantaneously at the expense of used disk space. Alternatively, if disk space is of great importance, transcoding can be requested live at the expense of time. Certain transcodings can take a significant amount of time to process, depending on the hardware and amount of assets.

Use for HTML5 Video checkbox will tell MediaBeacon to preview video assets in this format in the web browser. So, when a web user requests to preview or stream a video file, it will be shown in this format.

By default, MediaBeacon streams video files using QuickTime.

Profiles set up in the interface shown above will show up in the following window every time authorized end users request a video download or conversion.



MediaBeacon has full support for HTML5 video. Checking the “Enable HTML5 Video” box will install relevant system components and configure the appropriate video profiles for HTML5 video playback.


Checking the “Optional WebM Support” box will create a profile for WebM video. This requires an additional tool such as FFMpeg, which can be set up by clicking the “Configure” button.


Optional 3rd Party Video Transcoder

Vantage is MediaBeacon’s optional third-party integrated solution, which allows you to add more video formats at the expense of having an additional server in your DAM environment.

When a user decides to download a movie from the MediaBeacon server either locally or remotely, there will be preprocessed videos in preselected formats available immediately. Otherwise, MediaBeacon will submit a transcoding request live. Depending on the size of selected videos and their quantity, it may take some time to convert them.

MediaBeacon administrator has an option to either burn disk space and preprocess all necessary versions of the same video or save disk space and have the processing engine convert those assets live when somebody requests them.

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