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MediaBeacon University

Using InDesign and Illustrator Files in MediaBeacon 2018 & 2019

Version: 2019.1+

MediaBeacon has a number of functions that take advantage of the special properties of Adobe® documents types. Sections below describe MediaBeacon functionality for the following document features:

  • Multiple pages
  • "Placed images" (aka "links")
  • Referenced fonts
  • Referenced spot or process colors


Multipage Documents

Assets that contain multiple pages (Illustrator®, InDesign®, PDF) can display previews for each page.

They are shown in a spread format that allows the user to turn the virtual pages.


The user may also zoom into the spread:


Each of these pages can be individually commented on via the comments and annotations function () in the "Discussions" metaform tab), and the user may email a link to a specific page.


Limitations to page dimensions: Both InDesign and Illustrator files may have differently-sized pages within a single document. MediaBeacon will interpret the first page in the document as the page size for all preview images.


Document Report

InDesign and Illustrator files, which we will refer to collectively as "design files", have a special metaform associated with them. The "InDesign Report" is shown when in the asset view for both InDesign and Illustrator assets. In asset view, there are several additional pieces of information.


This area lists the color swatches defined by the document.


This area lists the fonts referenced in the document.

Placed Images

This area references placed images in the document. When a placed image is present in MediaBeacon, preview images will be displayed.

  • Assets may be clicked to open the asset view of an individual asset
  • Select All: Changes the current view to show all placed images and the document containing them in the view component.
  • Download All: Downloads the placed images and the containing InDesign document.
  • Resolve Missing Link: If a placed image is not present in MediaBeacon or cannot be associated, (due to a lack of metadata used in placed asset association) a warning icon will be displayed. The "Resolve Missing Link" button allows a user to relink an otherce. asset in its pla


MediaBeacon's ability to understand how to find files in this context relies upon metadata in the Media Management Properties. If an image does not have this metadata, such as the case when an image was downloaded from a web source, there may be no such metadata, and the linking in the InDesign Report metaform may not operate.

Used in Assets

When an asset is used in an InDesign or Illustrator document, there will be information under the "Used In Assets" metaform, showing the containing document. Double clicking it will open that asset in the asset view. This information is also shown in the "Asset Links" metaform.



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